General terms and conditions regarding conferences, group bookings and other arrangements
The following terms apply following the signing of the confirmation
- Definitions
An event takes place on premises provided, with or without accommodation and/or refreshments, e.g. for conferences or when ordering meeting or conference rooms. Customer means the person –legal or natural – who is liable to pay for the event. Supplier means the facility that supplies the event. Order value means the contract price for the entire order or the total of the number of participants ordered multiplied by the contract price per participant per day plus the price of services ordered separately. Event broker means a company which brokers bookings of events, including or excluding brokering payment of the booking. - Orders
Orders may be placed orally or in writing. The supplier shall confirm receipt of orders in writing. - Advance Payment
When advance payment is requested, this is be stated on the confirmation. The supplier is not bound by the confirmation should this fee not be paid. - Special wishes at time of order
If the customer has any special requests concerning e.g. special food, pets, etc., these shall be made known at the time of order. The same applies if the customer requires special security arrangements. - Valuable property
If the customer wishes to bring property of high value and to store it in the supplier´s storage rooms, baggage rooms or safe, he shall so inform the supplier. In the event of theft or similar, the supplier shall be liable to make compensation only if the supplier by a written confirmation has undertaken to be responsible for the property. - Cancellation
Cancellations shall be made in writing. In the event of cancellation less than 30 days prior to the first day of the event, the customer shall compensate the supplier with a certain percentage of the full order value. The applicable percentage shall be set forth in the supplier´s order confirmation. In the event of partial cancellation, the compensation shall refer to the cancelled part. - Payment
The customer shall be liable for all costs arising from the order. If participants are each to pay anything themselves, this shall be approved by the supplier. The failure of any participant to show up for any ordered meal shall not entail any entitlement to a reduction in the price. Payment shall be made as agreed. If an agreement has been made for payment against invoice, the customer shall make full cash payment within 30 days of the invoice date. If the time for payment is exceeded, the supplier shall be entitled to charge late payment interest from the due date at the current Swedish reference rate. - Force majeure
Strikes, lockouts, conflagrations, explosions, wars or warlike conditions, substantial restrictions on supplies and other circumstances outside the supplier´s control entitles the supplier to cancel the agreement without any liability in damages. - Liability for property /infliction of damage
The supplier shall not be strictly liable for property kept in hotel rooms or on the supplier´s premises. Should it prove that the supplier or his employees have acted recklessly or negligently or otherwise bear the blame for property being lost or damaged, the supplier shall be liable for the lost/damages property. The supplier shall also be liable for property kept in storage rooms locked by the supplier, unless such property is of particularly high value (see clause 5). The customer shall, for his part, be responsible for damage that he himself or his participants negligently inflict upon the supplier. - Alcohol license
According to Swedish law and alcohol license it is prohibited for guests to consume alcohol that they themselves have brought to the properties in conference rooms or other public areas. Ljungskile Folkhögskola Kurs & Konferens are licensed to serve wine and beer purchased on the premises.